As we all may know, the form I-9 is a required form that every employee must fill out when beginning a new job to verify employment eligibility. Although every so often the form goes under revision by the United States Citizenship and Immigration services (USCIS). The most recent revision is required to officially take place and put into use today, September 18th. Some changes may not be as noticeable to those who do not necessarily work with the form I-9 as a part of their job responsibilities. Even though no major changes have taken place, it is a requirement to use the newly revised version.
Form I-9 Revisions
If you are looking at the form from a new employee’s point of view, these new changes may not be as easy to catch. Although on the employer’s side, the main thing to look for when making sure you are using the updated version is the revision date. Each employer is required to use the form with a revision date of 7/17/2017 found in the lower left corner.
- Changes to the I-9 instructions:
- Changing the name of “Office of Special Counsel for Immigration-Related Unfair Employment Practice” to now read as “Immigrant and Employee Rights Section”.
- Taking the phrase “the first day of employment” from the instructions and removing “the end of” for simplicity.
- The List of Acceptable Documents on page 3:
- List C acceptable documents has condensed from 8 numbered options to 7 as all the Department of State issued certifications of report of birth were combined into number 2.
- All but the Social Security Card within List C will be renumbered.
As there are no obvious, dramatic changes, these changes were made in the hopes of making the form a little easier to complete.
New I-9, Same Old Rules
There are still expectations that the employer strictly follow proper completion of the newly revised form. Every employee must have a completed form on file, kept in the employer’s records. If an inspection from the U.S. Government Officials takes place and no records of a current employee’s I-9 is available, the employer may come across many consequences, some including civil fines in which have increased to a range of $219- $2,126.
What about the older copies?
Being that the new version was released on July 17th of this year, there was no rush for employers to toss out the old and bring in the new. Employers are authorized to use the form I-9 version that was last revised on November 14th, 2016 up until yesterday, September 17th. The best suggestion for employers to use with the newly expired I-9 forms would be to recycle them; do not have them available to be used by mistake.
Need some help?
It’s important to switch over to the new I-9 form immediately as of September 18th, 2017. If you need assistance on where to find the new form, or need help and guidance in its completion, Quad West HR professionals are available to help. Just give us a call for more information or to find out how we can help with your HR problems today!
Here are the USCIS links for detailed information: